The fundamentals to include
Capture event purpose, dates, timelines, venue details, attendance, seating, agenda, and speaker requirements from the start.
Free guide
How to Request AV Quotes & Services
Give AV suppliers the right information so you get clearer, more accurate quotes.
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How to Request AV Quotes & Services
7
briefing sections
4
AV categories
5
common mistakes
Incomplete briefs leading to inaccurate AV quotes and scope changes.
Venue details, timings, and infrastructure questions getting missed until late in planning.
Unclear audio, video, lighting, streaming, or interaction needs creating avoidable surprises.
Why this matters
Make the complex simple.
Venue and AV needs
Brief suppliers on room dimensions, access, power, existing equipment, audio, video, lighting, and recording requirements.
Questions worth asking
Use supplier questions around equipment, team structure, setup process, extra costs, payment terms, and change policies.
Who it’s for
Event managersExecutive assistantsVenue teamsFirst-time AV buyers
The CEG difference
Connected Event Group believes in transparent planning, clear documentation, and AV advice that helps you make confident decisions before event day.
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